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Advice please - building a club website

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regular - member
184 posts
Hi all,

I thought this would be a good place to start to pick some brains which are more technical than mine!

I have been asked to either implement (if I think I can do it) or specify (if it turns out to be beyond my capabilities) a website for a club with about 500 members.  At the moment it's very 20th if not 19th century - everything is on paper with the most up to date innovation being the ability to fax the secretary rather than write to him.

I'm taking over and am trying to drag it kicking and screaming into the 21st century.

Features I would think would be useful:

  • Content management / blog.  Wordpress would do this well.  There would be regular news articles and a couple of static pages.  Must have a simple web-based interface to make posts or amend things, Wordpress style.  RSS (which I know wordpress has) would be a bonus, but I expect that's a step too far for most members!
  • Email newsletter management.  Ability to create newsletters and send them to the members, tracking bouncebacks and clickthroughs etc.  Online subscription/deletion from the mailing list.
  • Some sort of social networking - not exactly Facebook style, but a username/password protected area of the site where you could see Members' contact details and profiles.  Possibly messaging through the site, but just displaying an email address for each member would be good.
  • There are various events and dinners etc which Members are invited to.  An online solution to tracking responses and gathering names of guests, as well as collecting payment would be good.
  • Ideally all the above would be pretty seamless.  If possible I don't want people to have to jump from one site to another.

I do have a bit of a budget, but it's not huge, so free/cheap solutions would be good - until i can prove that it's adding value and can get more of a budget.

My expertise is pretty minimal.  I know my way around HTML, and have installed Wordpress on a couple of sites.  I'm confident I could install and configure someone else's solution or plug-in, but I'm not willing or able to delve into PHP and stuff!  Having said that I do have a basic knowledge of SQL from yonks ago in another life when I studied IT at uni.

Any ideas you have would be fantastic.  Sites to look at, other features I might have forgotten, services you know which might do this or something similar...

Thanks for your help!


Tom


superstar - admin
398 posts
Tom, great question and I think you have answered it yourself. WordPress will give you everything you want in the actual website.

You can do the whole password protected post and actual pages.

We are with BlueHost - unlimited bandwidth and storage for about 110 bucks a year. With a BH server you get access to bulk emailing solutions and heaps more. I think also at last count you get 2500 email accounts as well.

Not sure about the stats for the emails, but you certainly get that with something like Google Analytics for example - they will show up as referals from email.

If you have done the WP thing before at least your comfortable and most things can be accomplished with HTML and a heap of other stuff via plugins.

With the RSVP thing and events. Why not dedicate a page to it and create a calendar using Google Calendar and embed it in the page. You have invites and responses with that and you can see these events through the year.

Blue Host will certainly give you the flexibility to do all this and as I said we are using it and are very happy and the support is good as well - I use Skype if I need to call and get through straight away every time.

I am sure you'll get many more suggestions and ideas here - great question and just what this forum is good for!
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regular - member
184 posts
Thanks Dave.  Excellent idea about the embedded Google Calendar, and I'll definitely check out Blue Host too.  Thanks! :)
novice - member
12 posts

Hey Tom,

I use LunarPages to run a few different sites. They've got WordPress preinstalled, a decent email management system, and run about $109 - $130 a year. Support's been good so far.

I'll second Dave on Google Analytics, which is not only a fun tool to mess around with, it's free. Just went through a two-day training session on it and honestly, the stuff you can parse out of it is spectacular. I've finally been able to shut our marketing team up by using it : )

superstar - admin
398 posts

That is an achievement in itself Gator!

Cool that you were actually trained in using it. We get to fumble around in it until we find the thing that we were looking for. I found something not long ago that I had no idea existed!

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Host of the Aussie Geek Podcast www.aussiegeekpodcast.com
regular - member
184 posts
Thanks Gator, I'll check out Lunar Pages too. :)
regular - member
52 posts
Lunar Pages are pretty good as far as shared hosting goes. I've been with them for about 3.5 years now, and can only remember one outage that lasted about half a day in that time. There's the odd hickup every now and then when you can just tell the server's being hammered by someone's site that's been linked to on digg or something (although they do seem to do some sort of load balancing which helps), so if it was a commercial site where 99.99999999% availability was critical it may pay to have it on a dedicated server. Aside from that they're pretty reliable, excellent features, decent customer service and a reasonable price per month.

DreamHost is another provider that I've heard mostly positive things about too.
regular - member
184 posts

Thanks Atmo, an ordinary host is what we'd be after. Definitely not in Dedicated Server territory just yet! :)

novice - admin
41 posts

Don't worry about the social network side of it yet. If the club hasn't been too high tech, don't introduce too many new things at once and keep user setup to a minimum. That way there's a lower barrier to entry and it won't be too daunting.

novice - admin
24 posts

To get the CMS/blog piece done something like WordPress or Joomla are good choices. There are extensions for these (like bbPress) which can provide you with built-in forums. WP will also allow you to have people register for the site so that they have accounts for bbPress.

I agree with Cait about the SocialNetwork thing -- but there is an extension for the multi-user edition of WordPress which allows a basic social network to be built. The extension is BuddyPress.

http://wordpress.org/
http://bbpress.org/
http://buddypress.org/

As for hosting, I use DreamHost. They've been pretty good and provided me the support I've needed for the past couple years.

K.

regular - member
184 posts

Thanks Cait, excellent suggestion not to do the social networking side yet. That was second on my list anyway, but mostly as I thought it would be the hardest to implement. You're right though - I need to get the basics right first to get the site accepted by the users before being too ambitious.

Joomla looks interesting Keith. I hadn't heard of it so I'll definitely check it out. Thanks for the other links too.

novice - member
21 posts

I'm using Joomla for a club site. (Can I mention it here?) It's pretty easy and flexible to setup with plenty of extensions available. We have a need for an image gallery (the site's for a photography club) and I must say I haven't been able to get any of the image galleries to work really well yet. I've tried gallery2, Phoca and Simple Image Gallery PRO.

I like the idea of using google calendar - might give that a try to help manage club event schedules - cool.

superstar - admin
398 posts

YES Cable tie please mention anything you want to - free ruthless self promotion is encouraged.

;)

__________________
Host of the Aussie Geek Podcast www.aussiegeekpodcast.com
superstar - moderator
251 posts
@Dave Really? OK!

http://www.theherne.com

Tongue out
__________________
We are the Herne. You will be assimilated.
superstar - admin
398 posts

Except Herne

__________________
Host of the Aussie Geek Podcast www.aussiegeekpodcast.com
novice - admin
24 posts

http://kickjoey.com/
http://kdmurray.net/

(both run wordpress though, not joomla)

superstar - admin
398 posts

Even the hosts are getting in on it - maybe I should not have mentioned the self promotion thing...

__________________
Host of the Aussie Geek Podcast www.aussiegeekpodcast.com
superstar - moderator
251 posts
Says the man with "AussieGeekPodcast.com" in his signature...
__________________
We are the Herne. You will be assimilated.
novice - member
28 posts

@ Herne this is the Asssie Geek Podcast Forum, Dave has right a to have that in his signature.
I have used Joomla! for building websites (not hi-Tec or any thing)and have installed wordpress on my Ubuntu computer and I run a blog from there(if you can call it that).

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I have a DVD rewinder! :P
superstar - admin
398 posts

Herne; you could have your site in your signature. Nope you would rather make out that your the dark lord himself... and I agree with SoC... thumbs UP SoC :)

<raspberry>
use your imagination
</raspberry>

Sorry off topic... putting topic firmly back onto hosting and website solutions so that Tim doesn't delete my post...

The one thing that I have heard (unsubstantiated) is that Joomla is not as secure as WordPress - basically heard someone say that it has more holes than Swiss cheese... Anyone know if that is true? Preferably an unbiased opinion.

__________________
Host of the Aussie Geek Podcast www.aussiegeekpodcast.com
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